Whenever a guest or visitor comes to check-in or inquire about the facilities and the services available in your Hotel he/she get the first contact at the reception desk. Thus a receptionist always stands the best chance of availing his salesmanship. An appropriate dealing with guest explaining the detail about your Hotel, you can play a vital role in the salesmaship. Now, to sell your services you have to have detail knowledge of your hotel.
The front office can always play an important role in overall sales of the hotel facilities, although the main job of the reception is to sell the rooms. While selling rooms the front office personel can try to sell rooms with gentle approach saying some good traits of thw room, for instance pool view room, away from thw noisy elevator foyer, with a pleasant décor, or if there is any special floor with special facility or services or if there is any late check out facilities or any other facilities. Thus a receptionist can make a sale of maximum tariff.After assigning the room the front desk agent can tell the guest about sauna, message or health club as the case is most likely that the guest has arrived after a long journey. If it is the guest's first visit h/she should be informed of all other services.
Following are the points for the front office staff intimate the guest as when required :
While handling a guest use the following magic approach :
Reception Desk is the Reference Point :
For all indicated in the preceding paragraph the reception desk always remains in guest's mind as a reference point for help.Sometime guest may ask for anything to any staff of the hotel and if the staff is not the person to do that he / she can simply refer to the front desk for the service asked for. So, for all the service reception is always a reference point.
A short Dialogue with a Guest :
Receptionist : Good Morning Sir How may I help you?
Guest (walk in) : Do you have any vacant room?
Receptionist : Yes Sir Double or Single?
Guest : I need one Double.
Receptionist : Let me check-if I can... I amm sorry sir. There is no double room vacant at the moment either on the 1st floor or in 2nd floor. But I wonder if you could wait till the check out time is over... I may have vacancies then. Could I book one of the rooms for you in advance, sir?
Guest : Oh yes. I don't mind waiting for an hour or so. What is your check out time?
Receptionist : It's 12.00 noon, and it is already quarter past eleven. So you will have to wait for less than an hour, sir.
Guest : How come? My watch sows ten minutes to eleven! That means there is more than an hour to go. I am not going to wait...
Receptionist : I am afraid ... your watch is little slow.My watch makes 11.20 now. I set the time only a few minutes before you came.
Guest : Oh! There is something wrong with my watch. You are right. I wiil wait for sometime.
Receptionist : Thank you Sir, would you take a seat on the sofa over there?
Guest : OK, but I don't know anything about the facilities you provide here.
Receptionist : Don't worry about that, sir Here is a brochure giving all information about the hotel.
Guest : Thank you, gentleman.
Receptionist : You ar welcome, sir.
The front office can always play an important role in overall sales of the hotel facilities, although the main job of the reception is to sell the rooms. While selling rooms the front office personel can try to sell rooms with gentle approach saying some good traits of thw room, for instance pool view room, away from thw noisy elevator foyer, with a pleasant décor, or if there is any special floor with special facility or services or if there is any late check out facilities or any other facilities. Thus a receptionist can make a sale of maximum tariff.After assigning the room the front desk agent can tell the guest about sauna, message or health club as the case is most likely that the guest has arrived after a long journey. If it is the guest's first visit h/she should be informed of all other services.
Following are the points for the front office staff intimate the guest as when required :
- Room location, outside view, size, type, rate, facilities in the room, ex-mini bar, hot and cold water, channel music, direct overseas dealing, TV with satelite connected channels, temperature control and so on.
- Number of outlets, location, types of cuisine, entertainment, timing, buffet/ala carte, banquet, conference.
- Travel agency, Airline office, Bank, Postal Service, Health club, Tennis Squash, Swimming pool, Barber shop, Beauty salon & Shop, Pastry shop, shoeshine, Medical center, kiosk and shopping arcade.
- Telephone local/ISD, baby sitter, baby cot, laundry, reservation for other hotel, business centre service, secretarial service, handicap and so forth.
- City tour guide, city map, prayer timing, shopping center of the city, historical places of interest, commercial area, Airline / Railway / Bus service timing and standards hospitals.
While handling a guest use the following magic approach :
- May I help you?
- May I suggest / recommend?
- Excuse me ...
- I beg your pardon
- May I request you to ...
- Just a moment please ...
- Would you please ...
- A PROBLEM SOLVER
- A COORDINATOR
- A REFERENCE POINT
Reception Desk is the Reference Point :
For all indicated in the preceding paragraph the reception desk always remains in guest's mind as a reference point for help.Sometime guest may ask for anything to any staff of the hotel and if the staff is not the person to do that he / she can simply refer to the front desk for the service asked for. So, for all the service reception is always a reference point.
A short Dialogue with a Guest :
Receptionist : Good Morning Sir How may I help you?
Guest (walk in) : Do you have any vacant room?
Receptionist : Yes Sir Double or Single?
Guest : I need one Double.
Receptionist : Let me check-if I can... I amm sorry sir. There is no double room vacant at the moment either on the 1st floor or in 2nd floor. But I wonder if you could wait till the check out time is over... I may have vacancies then. Could I book one of the rooms for you in advance, sir?
Guest : Oh yes. I don't mind waiting for an hour or so. What is your check out time?
Receptionist : It's 12.00 noon, and it is already quarter past eleven. So you will have to wait for less than an hour, sir.
Guest : How come? My watch sows ten minutes to eleven! That means there is more than an hour to go. I am not going to wait...
Receptionist : I am afraid ... your watch is little slow.My watch makes 11.20 now. I set the time only a few minutes before you came.
Guest : Oh! There is something wrong with my watch. You are right. I wiil wait for sometime.
Receptionist : Thank you Sir, would you take a seat on the sofa over there?
Guest : OK, but I don't know anything about the facilities you provide here.
Receptionist : Don't worry about that, sir Here is a brochure giving all information about the hotel.
Guest : Thank you, gentleman.
Receptionist : You ar welcome, sir.